Web-Based, Installed or Hybrid?
The age old question that business and churches alike need to answer as they look at new systems is “web-based” vs “installed.” Let’s take a look at the pros and cons of each solution as well as some available hybrid solutions.
Web-Based Church Management Software
There are many advantages of using web-based software. The most obvious is the ability to access the software from any computer or mobile device that has an internet connection. So if you want to use your iPad, no problem. Want to use your Windows 10 machine, no problem. As long as you have a browser and internet connection you will be able to access your system. This also gives you the flexibility to use the software from home, the office or even at Starbucks.
Another advantage of web solutions is the low maintenance on your end. The software provider is responsible for all upgrades, backups and maintenance of the software. This can translate to significant savings on IT staff and computer hardware.
Alothough it sounds like a walk in the park, things aren’t always perfect with web-based solutions. There are some downsides as well. The most obvious is that if you have no internet connection, you are completely out of luck. If you have spotty or very slow internet connections you may want to look at different options. Many churches also worry about the security of their data on a web-based platform. Who will have access to the data? Can it be hacked?
Many web-based products are also not as sophisticated as their “installed” counterparts. Many times it is much easier to search and report on data in a traditional installed piece of software. And for many data entry intensive applications, an installed application may provide a better user experience than with a web-based solution.
Installed Church Management Software
Many of the churches that we talk to are looking to have complete control of their data. In this case an installed solution is perfect for them. They install the software on their own local area network and are good to go. We also hear from many churches that want a one-time fee for their software. Again installed solutions are good for this and there are typically no recurring fees when purchasing this type of software.
Probably the biggest downside of this type of installation is the lack of remote access. The pastor is out on the road and he needs to look up an address or a small group leader needs to record attendance from home. This is much more difficult with an out of the box installed software application.
Hybrid Church Management Solution
Wouldn’t it be great if you could realize the benefits of both? Many church management software providers are now offering a web portal into your installed database solution. With this type of solution, you’d be able to have the robust functionality of an installed solution, but also the flexibility to do many functions using a browser. For example, your members would be able to log in and give online, update their profile information or view an online directory. Your staff would be able to look up members contact information, record attendance for group meetings, view a variety of reports and enter visitation notes. Examples of this type of hybrid solution are Roll Call Connect from By the Book, Access ACS from ACS Technologies and Web Ministry Tools from CDM+.
Whether web-based, installed, or a hybrid solution is for you and your church, working with a company that is dedicated to churches is key. While many software companies in the industry have sold their business in recent news, By the Book is committed to serving the church as a family-owned, privately-held business.